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Top 11 Interview Scheduling Tools for Seamless Hiring

Published on August 6th, 2023

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The hiring process can be time-consuming and tedious, especially when it comes to scheduling interviews. It requires back-and-forth emails, availability checks, and a lot of coordination. This can be a major pain point for both hiring managers and candidates.

But there's good news! There are a number of interview scheduling tools that can help you streamline the process and make it more efficient. These tools allow candidates to self-schedule interviews, send automated reminders, and track the status of their applications.

In this blog post, we'll take a look at the top 11 interview scheduling tools for seamless hiring. We'll discuss their features, benefits, and pricing so you can choose the best one for your needs.

So whether you're a hiring manager or a candidate, read on to learn more about how interview scheduling tools can help you make the hiring process a breeze.

Here are some of the benefits of using interview scheduling tools:

  • Save time and effort: Interview scheduling tools can save you a lot of time and effort by automating the process of scheduling interviews. This means no more back-and-forth emails or phone calls, and no more having to manually check availability.
  • Improve the candidate experience: Interview scheduling tools can also help to improve the candidate experience by making it easy for them to self-schedule interviews and track the status of their applications. This can help to reduce the number of no-shows and improve the overall candidate satisfaction.
  • Increase your chances of hiring the best talent: By using an interview scheduling tool, you can ensure that you're giving all candidates a fair chance to be interviewed. This can help you to increase your chances of hiring the best talent for the job.

List of Top Interview Scheduling Tools

Calendly 

Calendly is an online appointment scheduling tool that can be used to automate the interview scheduling process. It allows candidates to self-schedule interviews by selecting a time that works for them from the interviewer's availability. This eliminates the need for back-and-forth emails and scheduling conflicts.

Calendly also offers a number of features that can make the interview scheduling process more efficient and effective. These features include:

  • Availability calendar: This shows the interviewer's availability in a clear and concise way.
  • Booking rules: These can be used to specify the types of interviews that can be booked, the amount of lead time required, and other restrictions.
  • Workflows: These can be used to automate tasks such as sending reminders and confirmation emails.
  • Integrations: Calendly integrates with a variety of other tools, such as applicant tracking systems (ATS), CRMs, and email marketing platforms. This makes it easy to keep track of candidates and automate the entire recruiting process.

YouCanBook.me

YouCanBook.me is an online scheduling tool that can be used to schedule interviews. It is a freemium tool, with a basic plan that is free to use for up to 25 bookings per month. Paid plans start at $9 per month.

To use YouCanBook.me to schedule an interview, you first need to create a booking page. This page will be used by candidates to select a time that works for them. You can customize the booking page to include your company logo, branding, and information about the interview.

Once you have created a booking page, you can share it with candidates. Candidates can then select a time that works for them and book the interview. YouCanBook.me will automatically send a confirmation email to both you and the candidate.

Glider AI

Glider AI is an interview scheduling tool that helps businesses automate and streamline the interview scheduling process. It offers a variety of features, including:

  • Automatic scheduling: Glider AI can automatically schedule interviews based on the availability of candidates and interviewers.
  • Self-scheduling: Candidates can self-schedule interviews through Glider AI, which can save recruiters time.
  • Interview templates: Glider AI offers a library of interview templates that can be customized to fit the specific needs of each role.
  • Interview scoring: Glider AI can score interviews automatically, which can help recruiters make more informed hiring decisions.
  • AI proctoring: Glider AI offers AI proctoring for live coding interviews, which can help detect cheating and ensure the integrity of the interview process.

Glider AI is a cloud-based platform that can be accessed from anywhere. It is available in both free and paid plans.

TimeTap

TimeTap is an online appointment scheduling software that can be used to schedule interviews. It is a cloud-based platform that can be accessed from anywhere with an internet connection. TimeTap offers a variety of features that make it a convenient and efficient way to schedule interviews, including:

  • Availability calendar: Candidates can view your availability calendar and select a time that works for them.
  • Automated scheduling: Candidates can book interviews themselves, without the need for manual intervention from you.
  • Email and SMS reminders: TimeTap can send automated reminders to candidates to confirm their interviews and to remind them of the time and location.
  • Reporting: TimeTap provides detailed reports on your interview scheduling activity, so you can track your progress and identify areas for improvement.

TimeTap is a cost-effective way to schedule interviews. It offers a variety of pricing plans to fit your budget.

Setmore

Setmore is an online appointment scheduling tool that can also be used to schedule interviews. It is a freemium tool, with a free plan that includes basic features and a paid plan that includes more features and functionality.

Setmore also offers a number of features that can help you streamline your interview scheduling process. These features include:

  • Automated email reminders: You can set up Setmore to send automated email reminders to candidates about their upcoming interviews. This can help to reduce no-shows.
  • Integration with Zoom or Teleport: You can connect Setmore with Zoom or Teleport to host video interviews. This makes it easy to conduct interviews with candidates from all over the world.
  • Payment processing: You can use Setmore to accept payments for interviews. This can help you to get paid for your time.

Cronofy

Cronofy is an interview scheduling tool that helps businesses automate the scheduling process and improve the candidate experience. It works by syncronizing the availability of everyone involved in the interview process, including the candidate, the interviewer, and any other stakeholders. This allows candidates to book interviews at times that work for them, without having to go back and forth with the recruiter.

Cronofy also offers a number of features that can help improve the candidate experience, such as:

  • The ability to send personalized booking links to candidates
  • The ability to set availability rules, such as only allowing candidates to book interviews during certain hours or days
  • The ability to track interview progress and send automated reminders to candidates

HelloHire

HelloHire is a virtual screening and interview platform that automates pre-screening, scheduling, and communication so you can be first to meet top applicants and win in competitive hiring markets.

Here are some of the features of HelloHire:

  • Automated scheduling: HelloHire can automatically generate interview invitations and send them to candidates, based on their availability and the interviewers' schedules. This eliminates the need for back-and-forth emails and phone calls to schedule interviews.
  • Pre-screening: HelloHire can help you pre-screen candidates by providing them with a set of questions to answer before the interview. This helps you to identify the most qualified candidates and save time on interviews.
  • Communication: HelloHire provides a central platform for communication between candidates and interviewers. This includes the ability to send and receive messages, share files, and schedule interviews.
  • Video interviewing: HelloHire supports video interviews, which can be conducted from anywhere in the world. This is a great option for companies that are hiring remotely or have a global workforce.

Doodle

Doodle is a free online scheduling tool that can be used to schedule interviews. It allows you to create a poll with potential times for the interview, and send it out to the candidates. The candidates can then vote for the time that works best for them. Doodle will then show you the times that everyone is available, so you can easily find a time that works for everyone.

Here are some of the benefits of using Doodle for interview scheduling:

  • It is easy to use. Anyone can create a Doodle poll in minutes.
  • It is efficient. Doodle eliminates the need for back-and-forth emails and phone calls to schedule interviews.
  • It is fair. Everyone has an equal opportunity to vote for the time that works best for them.
  • It is professional. Doodle polls look and feel professional, and they can be easily embedded in your website or email signature.

Longlist

Longlist is an interview scheduling tool that helps recruiters and hiring managers schedule interviews more efficiently. It offers a variety of features, including:

  • A shared calendar that allows everyone involved in the hiring process to see available times and book interviews.
  • Automated scheduling emails that send candidates a link to book an interview time.
  • Integration with popular video conferencing platforms, such as Zoom and Google Meet.
  • Analytics that track interview scheduling data and identify trends.

Longlist is a freemium tool, with a free plan that includes basic features and a paid plan that includes more advanced features.

Mathilda

Mathilda is an interview scheduling tool that helps businesses automate the interview scheduling process. It allows candidates to self-schedule interviews, which eliminates the need for back-and-forth emails and scheduling calls. Mathilda also offers a variety of features to help businesses improve their hiring process, such as:

  • Timezone-aware scheduling: Mathilda takes into account the time zones of both the candidate and the interviewers, so that interviews can be scheduled at a convenient time for everyone.
  • Interview feedback reminders: Mathilda can send reminders to interviewers to provide feedback on candidates after the interview. This helps to ensure that all candidates receive timely and constructive feedback.
  • Time-to-hire reporting: Mathilda provides reports on the time it takes to hire new employees, so that businesses can track their progress and identify areas where they can improve.
  • Last Mile: Mathilda's Last Mile feature helps businesses to complete the hiring process by providing templates for sending offer letters, onboarding documents, and other important paperwork.

ZenHR

ZenHR is an all-in-one HR software that offers a variety of features, including interview scheduling. With ZenHR, you can easily create and share interview availability, send out interview invitations, and track interview responses. You can also use ZenHR to manage your interview notes and feedback.

Here are some of the key features of ZenHR's interview scheduling tool:

  • Create and share interview availability: You can create a public or private availability calendar to share with candidates. Candidates can then book interviews that fit their schedule.
  • Send out interview invitations: You can easily send out interview invitations to candidates directly from ZenHR.
  • Track interview responses: ZenHR will track interview responses so you can see who has accepted or declined your invitations.
  • Manage interview notes and feedback: You can keep track of your interview notes and feedback in ZenHR. This can be helpful for making hiring decisions.

ZenHR also offers a number of other features that can help you with the hiring process, such as applicant tracking, onboarding, and performance management.

In conclusion, there are many great interview scheduling tools available to help you streamline your hiring process. The best tool for you will depend on your specific needs and budget. However, all of the tools on this list offer a variety of features that can help you save time, improve communication, and get the best candidates for your open positions.

When choosing an interview scheduling tool, be sure to consider the following factors:

  • The features offered: Make sure the tool has the features you need, such as the ability to send automated reminders, track candidate availability, and integrate with your applicant tracking system (ATS).
  • The ease of use: The tool should be easy to use for both you and your candidates.
  • The price: Interview scheduling tools can range in price from free to hundreds of dollars per month. Choose a tool that fits your budget.
  • The customer support: Make sure the tool has good customer support in case you have any questions or problems.

Here are some additional tips for using interview scheduling tools:

  • Create a clear and concise job description: This will help you attract the right candidates and make the scheduling process easier.
  • Set clear expectations: Let candidates know how long they have to respond to interview requests and how long the interview process will take.
  • Be responsive: Respond to candidates' scheduling requests promptly.
  • Use automated reminders: Send automated reminders to candidates about upcoming interviews.
  • Track candidate availability: Keep track of candidate availability so you can schedule interviews at times that work for everyone.
  • Integrate with your ATS: If you use an ATS, integrate your interview scheduling tool with it so you can easily keep track of candidates and their interview status.

By following these tips, you can use interview scheduling tools to streamline your hiring process and get the best candidates for your open positions.

About HireQuotient

HireQuotient stands at the forefront of innovation in the realm of hiring solutions, redefining the recruitment process through its cutting-edge tools. Among its remarkable offerings, EasyAssess stands out as a robust skill-based assessment tool that empowers organizations to thoroughly evaluate candidates' capabilities and their alignment with specific roles. This tool simplifies the assessment procedure, ensuring the efficient identification of suitable talents.

Moreover, HireQuotient introduces EasySource, an advanced automated talent sourcing solution. By harnessing the power of AI and data analytics, this tool swiftly scans extensive candidate databases, promptly pinpointing potential matches for job vacancies. Through this process, EasySource significantly diminishes the need for manual sourcing efforts, expediting the recruitment cycle and equipping companies to swiftly discover the most suitable candidates.

Book a demo now!

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Authors

author

Radhika Sarraf

Radhika Sarraf is a content specialist and a woman of many passions who currently works at HireQuotient, a leading recruitment SaaS company. She is a versatile writer with experience in creating compelling articles, blogs, social media posts, and marketing collaterals.

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