Overview

The Onboarding Suite is the module that manages a candidate's journey from the moment they clear final interview rounds and receive HR approval, through offer, verification, and paperwork, to their official hire date. It sits directly after the recruitment/ATS pipeline and before the candidate becomes an active employee in HR systems.

Candidates only become visible to the Onboarding Suite once they reach the HR Accept stage, candidates still in interview rounds are not yet part of this system. This keeps recruitment and onboarding cleanly separated: recruiters own the find and evaluate phase, and the Onboarding Suite owns the convert accepted candidate into hired employee phase.

Once a candidate is approved, there's a distinct set of operational work that has nothing to do with interviewing: sending and negotiating an offer, running a background check, collecting signed documents and policy acknowledgments, and coordinating orientation all before day one. Previously this work would happen manually over email/spreadsheets; the Onboarding Suite gives it a structured, trackable workflow with role-based visibility and audit history.