AI Search replaces complex Boolean queries with plain English. You describe the ideal candidate, and the AI extracts skills, experience, location, seniority, education, keywords, and qualifications automatically.

In the left sidebar, click Create New Project (top of the sidebar).

Open Create New Project

Select AI Search from the search-mode toggle at the top of the project setup screen.

Choose AI Search

In the prompt field, type a single sentence — for example: 'Senior Backend Engineer in New York with 5+ years of Go experience and Kubernetes.'

Describe the role

The AI surfaces the parsed skills, seniority, location, and required qualifications. Click any chip to edit it.

Review extracted parameters

Click Preview Candidates to see live results before you commit.

Preview the pool

Include location, years of experience, tech stack, and any non-negotiables. Vague prompts produce vague pools.

Describe your ideal candidate in one sentence — the AI handles the rest.

AI Search: sourcing in natural language

A single AI Search runs concurrently across every connected talent source, giving you a significantly larger pool than any one platform alone.

• LinkedIn — public profiles at scale.

• Open Web — GitHub, personal sites, conference bios, publications.

• Partner databases — Monster, Resume Library, Crunchbase and more.

• Your internal database — silver-medalists, past applicants, employee referrals.

🎥 Video Tour: Understanding source coverage

Source coverage is shown in the pool preview so you can see exactly where each candidate came from.

Search LinkedIn, the open web, partner databases, and your internal pool at once.

Multi-source candidate search

Before importing hundreds of candidates into a Project, use the refinement toolbar to shape the pool exactly to your needs.

Click any parsed chip (skill, location, seniority) to modify or remove it.

Edit parameters

Use the Broaden / Narrow buttons to loosen or tighten qualifications in bulk.

Broaden or narrow

Click Regenerate to re-run the search with updated parameters. The candidate count updates live.

Regenerate

Broaden, narrow, and regenerate before importing candidates.

Refining and previewing results

When you're satisfied with the preview, one click creates the project, imports every candidate, and runs AI Insights on the entire pool.

Verify the candidate count in the preview panel.

Confirm the pool

Hit the primary button in the top-right of the search screen.

Click Create Project

Assign the project to an existing folder or leave it under Non-Projected. You can move it later from the All Projects view.

Choose a folder (optional)

The new project appears at the top of All Projects with status Active.

Open the project

Turn a search into a fully-organized sourcing project instantly.

One-click project creation

For every sourced candidate the platform automatically generates a summary so recruiters can skip the first-pass resume review entirely.

• Skill analysis with required vs. present skills

• A short 'Why this candidate is a good fit' paragraph

Sort the candidate list by Match Score to prioritize outreach on the top ~10% first.

Match scores, skill analysis, and 'why this candidate is a fit' for every profile.

AI Candidate Insights

Intelligent candidate sourcing across LinkedIn, the open web, and partner databases.

AI Copilot

Every job in HireQuotient becomes a hiring pipeline, a careers-page listing, and (optionally) a sourcing project — all from one form.

🎥 Video Tour: Job creation walkthrough

In the left sidebar, expand Jobs & Hiring → All Jobs.

Open Jobs & Hiring

Click Create Job

Enter title, department, location, employment type, salary range, and description. Use the rich-text editor for structured requirements and responsibilities.

Fill the job form

Save as Draft, Publish Now, or Schedule Publishing for a future date.

Choose publishing options

On publish, the job is pushed to your careers page and (if enabled) an automatic sourcing project is created.

Publish

Build, edit, duplicate, and publish job openings.

Creating and publishing jobs

Skip manual data entry. Upload a JD (PDF, DOCX, or paste text) and the AI extracts title, skills, responsibilities, and requirements — pre-populating the entire job form.

In the job creation modal, switch the toggle to 'Create with AI'.

Click Create Job → Use AI

Upload or paste

The form pre-fills. Adjust anything before clicking Publish.

Review & edit

Structured JDs (clear headings for Requirements, Responsibilities) produce the best extractions.

Upload a job description and let the AI pre-fill everything.

AI job creation from a JD

HireQuotient integrates with your website's careers page. Applications submitted there flow directly into Recruiter OS, associated with the correct job.

🎥 Video Tour: Wiring up your careers page

Find the Careers Page tile under Integrations.

Open Integrations → Careers Page

Copy the provided script tag or iframe URL.

Copy the embed snippet

Add the snippet to your careers page HTML.

Paste on your site

Submit a test application. It should appear in Recruiter OS within a minute.

Verify

Publish jobs directly to your company careers site with auto-capture.

Careers page integration

When Auto-Vetting is on, publishing a job creates a sourcing project, a candidate pipeline, and a vetting workflow — with zero manual setup.

• Sourcing project seeded from job requirements

• Vetting workflow (screening questions, assessments) pre-attached

Every published job can auto-spawn a sourcing + vetting workflow.

Automatic vetting projects

Jobs, applications, and pipelines — the full ATS.

Recruiter OS (ATS)

The funnel view visualizes every stage of your pipeline, from sourced to hired, with drop-off percentages surfaced automatically.

🎥 Video Tour: Reading the hiring funnel

Conversion rate, stage drop-offs, and pipeline health.

Funnel analytics

Compare referrals, job boards, outbound sourcing, and social channels side-by-side — by volume, conversion, and quality.

Which channels bring your best candidates?

Source analytics

Understand not just how many candidates each source produces, but how good they are.

• Talent freshness (time since last role change)

Source quality, feeder companies, and talent freshness.

Quality analytics

• Time to Fill (by job / department / recruiter)

• Scheduling delays (offer sent → accepted)

Time to Fill, Time in Stage, and scheduling delays.

Time metrics

• Interview calibration (score variance between interviewers)

Offer acceptance, ghosting rate, interview calibration.

Hiring metrics

AI Insights layers narrative recommendations on top of raw metrics — 'your Screening stage drop-off is 62%, driven mostly by JD misalignment on the Backend Engineer role.'

AI Insights refresh nightly. Trigger a manual refresh from the Insights tab.

AI Insights

Executive-level hiring intelligence with AI-generated recommendations.

Recruitment Analytics

HireQuotient is an AI-powered recruitment operating system that spans the entire hiring lifecycle — from sourcing candidates to onboarding new hires — in a single interface. This overview walks you through the major modules and how they connect.

• AI Copilot — natural-language candidate sourcing across LinkedIn, the open web, partner databases, and your internal pool.

• Recruiter OS — full ATS for jobs, pipelines, and candidate CRM.

• Outreach Engine — multi-channel email, LinkedIn, and SMS sequences.

• Interview Suite — scheduling, AI-assisted interviews, Fireflies transcripts.

• Offer & Onboarding — offer letter builder, digital acceptance, AI background verification.

• Analytics — funnel, source, quality, time, and hiring metrics with AI insights.

A recruiter typically starts in AI Copilot with a natural-language search, imports the shortlisted candidates into a Project, enriches contact information, launches a multi-channel outreach sequence, schedules interviews via magic booking links, collects AI-summarised interview feedback, and closes the loop by generating an offer and running an AI background check — all without leaving the platform.

New to HireQuotient? Run through the Quickstart guide to publish your first job and source your first candidates in under 15 minutes.

How HireQuotient works as an end-to-end AI Recruitment Operating System.

Platform overview

This quickstart takes you from a fresh workspace to a live sourcing project with candidates being contacted. You'll use AI Copilot, Recruiter OS, and the Outreach Engine end-to-end.

Log in to HireQuotient and confirm your workspace name in the top-left. If you're joining an existing workspace, accept the invite email first.

Create your workspace

Open the sidebar under Communications → Channel Authorisation. Connect at least one of Gmail, Outlook, SMTP, or LinkedIn so outreach can send from your inbox.

Connect a communication channel

Click Create New Project in the left sidebar, choose AI Search, and describe your role in one sentence (for example: 'Senior Backend Engineer in NYC with 5+ years of Go and Kubernetes').

Create a project with AI Search

Review the extracted skills, seniority, and location. Broaden or narrow the search, then click Regenerate to preview a new pool.

Preview and refine

Click Create Project. Hundreds of candidates are imported with AI insights, match scores, and star ratings pre-computed.

One-click import

Select candidates, click Enrich Contact, then Start Outreach. Pick an email + LinkedIn Connect sequence and hit Launch.

Enrich and launch outreach

Once responses come in, HireQuotient auto-schedules interviews using magic booking links — no calendar back-and-forth.

Q: Do I need to configure Boolean strings?

No. AI Search extracts skills, experience, location, seniority, education, keywords, and qualifications from a plain-English sentence.

Yes — you can add notes, ratings, tags, and move candidates between stages in the pipeline.

Publish a job, source candidates with AI, and launch your first outreach sequence.

Quickstart: your first hire in 15 minutes

Every HireQuotient account belongs to a workspace. Workspaces contain users, projects, jobs, and shared integrations. This guide covers user management, roles, and workspace defaults.

In the left sidebar, expand Users & Organizations and click Create User/Org.

Open Users & Organizations

Enter the teammate's email, choose a role (Recruiter, Hiring Manager, or Admin), and click Send Invite.

Add a user

New users appear in User List with a Pending status until they accept the invite from their email.

Verify access

🎥 Video Tour: Setting up your workspace

• Admin — full access, billing, integrations, user management.

• Recruiter — create projects, source, run outreach, schedule interviews.

• Hiring Manager — review candidates, submit interview feedback, approve offers.

Invite teammates, assign roles, and configure workspace defaults.

HireQuotient Knowledge Base

Platform documentation

AI Copilot

Recruiter OS (ATS)

Recruitment Analytics

Browse all topics

Getting Started

AI Copilot

Recruiter OS (ATS)

Candidate Pipeline

Candidate CRM

Employee Referrals

Recruitment Analytics

Offer & Onboarding

Contact Enrichment

Channel Authorisation

Outreach Engine

Duplicate Protection

Interview Scheduler

AI-assisted Interviews

Fireflies Integration

Multi-round Interviews

Hiring Decisions

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