Top Onboarding Tools

Top 5 Onboarding Tools You Can't Afford to Miss!

Published on March 4th, 2023


Onboarding is a crucial step in the hiring process that can make or break an employee's experience in an organization. It sets the tone for how they perceive their role and the company, and ultimately impacts their performance and retention. With the shift towards remote and hybrid work, it’s more important than ever to have an effective onboarding tool in place to ensure a seamless and engaging experience for new hires.

Onboarding tools are designed to help organizations manage the various tasks and processes involved in bringing new hires on board. These tools offer a range of features, from customized checklists and task management to interactive training modules and performance tracking. By utilizing the best onboarding tools, organizations can ensure that new employees are integrated into the company culture and are fully equipped to contribute to the organization's success.

In this article, we will explore the features, benefits, and pricing of various onboarding tools available in the market. Our goal is to help you choose the right onboarding tool for your organization, enabling you to simplify and enhance your onboarding process.

So, keep reading to discover the best onboarding tools that can take your employee onboarding experience to the next level.


Optimizing your employee onboarding process is critical for reducing turnover.

New hires who have an unpleasant onboarding experience are twice as likely to quit and around 20% of recruits resign within the first 45 days of their employment. In terms of time and money spent on recruitment, this represents a huge loss for the company.

A study showed that Businesses that have effective onboarding practices enhance new hire retention by 82% and productivity by 70%].

Effective onboarding helps new employees acclimate to their roles and the organization's culture. Additionally, it enables them to develop the necessary skills, knowledge, and resources to perform their job duties successfully. Onboarding also plays a crucial role in employee retention by building a foundation of support, trust, and motivation that can lead to higher job satisfaction and engagement.

Ultimately, an effective onboarding process can benefit both the employee and the organization, improving job performance, reducing turnover costs, and strengthening the company culture.


Here are 5 of the best onboarding tools on the market right now:

  • Bamboo HR
  • Paylocity
  • Greenhouse
  • Freshteam
  • Talmundo


BambooHR is an exceptional digital tool for employee onboarding that streamlines the entire HR process of hiring, onboarding, and managing employees. This platform offers a multitude of features, including employee time tracking, direct deposit for payroll processing, benefits administration, leave management, and scheduling for performance reviews.

BambooHR provides a comprehensive HR management solution that simplifies complex HR tasks and offers a user-friendly experience. Furthermore, this platform offers extensive customer support, including online tutorials and a user community forum, allowing users to interact and collaborate, making the HR management experience even more effortless.

BambooHR is an excellent digital HR tool that delivers top-notch HR management solutions for businesses of all sizes. With its vast array of features and comprehensive customer support, BambooHR streamlines HR management and takes the HR process to the next level.

Some of the key features of BambooHR's onboarding tool include:

  • User-friendly interface: BambooHR has a simple and intuitive interface that is easy to use, even for non-technical users.
  • Employee database: The software includes a centralized employee database that stores all employee information, including personal details, job information, salary, and performance records.
  • Reporting and analytics: BambooHR provides powerful reporting and analytics tools that allow users to generate custom reports, track key HR metrics, and gain insights into their HR operations.
  • Integrations: BambooHR integrates with a wide range of other software, including payroll, benefits, and applicant tracking systems, making it easy to manage all aspects of HR in one place.

Pricing: BambooHR offers a range of pricing plans based on the size of the organization and the features required. The pricing plans are as follows:

  • Essentials Plan: Starting at $6 per employee per month.
  • Advantage Plan: Starting at $8 per employee per month.
  • Premier Plan: Starting at $10 per employee per month.

G2: 4.5/5 based on over 1,000 reviews.

2. Paylocity

Paylocity is an innovative cloud-based solution that offers a seamless experience for employee onboarding and other administrative tasks. This platform caters to businesses of all sizes and provides pre-made courses that are ready to use as soon as you sign up. The comprehensive and well-designed training materials cover all the necessary topics, making employee training quick and easy.

Furthermore, Paylocity enables you to customize the training experience by adding your materials, such as audio files and recording screen shares, to create interactive quizzes. The user-friendly interface allows you to monitor employee progress, send reminders and announcements, track completion rates, set time limits and due dates, and much more.

What sets Paylocity apart from other solutions is its ability to seamlessly track attendance, process payroll, and manage budgets, saving valuable time and resources. Paylocity's robust features ensure that you have all the tools you need to streamline HR management and make informed decisions that drive business growth.

Some of the key features of Paylocity’s onboarding tool include:

  • Onboarding: Customizable checklists, electronic document management, e-signature capabilities, and automated task reminders
  • Time and Attendance: Time tracking, scheduling, and absence management to ensure accurate payroll processing.
  • Performance Management: performance tracking, and employee feedback tools to facilitate ongoing employee development.
  • Mobile App: A mobile app for both HR professionals and information from anywhere.
  • Pricing: Paylocity's pricing is based on the size of the organization and the features required, and they offer customized quotes upon request.

G2: 4.3/5 based on over 1,000 reviews.

3. Greenhouse

Greenhouse has been gaining significant popularity lately, thanks to its wide range of features that help HR professionals find the best-fit candidates for their organization. With seamless integration with numerous tools, Greenhouse even helps streamline the recruiting process.

Greenhouse's onboarding process ensures a smooth transition for new hires or candidates, making it easy to onboard and welcome them to your business without the need for third-party solutions. The software's user-friendly mobile application simplifies the entire process, from recruitment to finalizing the offer.

Greenhouse offers over 360 third-party integrations, designed to enhance your work efficiency and productivity. With popular integrations including Google Analytics, LinkedIn, Pipedrive, and Hi-Reach, Greenhouse makes it easy to leverage these tools to maximize the recruitment process's success. With Greenhouse, HR professionals can find the best candidates and bring them on board quickly and efficiently.

Some of the key features of the Greenhouse onboarding tool include:

  • Customizable workflows: The software allows companies to create customized onboarding workflows that align with their unique hiring processes.
  • Pre-boarding checklists: This feature allows HR managers to create and assign tasks to new hires before their first day, such as completing paperwork, watching training videos, and reviewing company policies.
  • Document management: The software stores all required onboarding documents in a centralized location, making it easy for HR managers to access and track the completion of each document.
  • Pricing: Greenhouse onboarding software pricing is not publicly available as it is a customized solution tailored to each company's needs. However, Greenhouse offers a free trial of their software so that companies can try out the features before committing to a pricing plan.

Additionally, interested companies can contact Greenhouse directly to request a custom quote based on their specific needs and requirements.

G2: 4.3/ 5 based on over 1,100 reviews.

4. Freshteam

Freshteam is a dynamic and versatile online onboarding tool that offers a cost-effective solution for streamlining the hiring and onboarding process. It is part of the larger Freshteam HR management software suite, which includes features such as applicant tracking, time off management, and performance evaluation.

Freshteam empowers HR managers to create custom onboarding workflows that are tailored to their organization's specific needs. This feature ensures that new hires receive the training and information they need in a timely and efficient manner. Additionally, Freshteam’s user-friendly interface allows HR managers to monitor progress, set reminders, and track completion rates to ensure that new hires are onboarded smoothly.

Freshteam offers a plethora of features that go beyond onboarding, such as applicant tracking, time off management, and performance evaluation. This comprehensive suite of tools helps streamline HR management, saving time and resources while improving the overall employee experience.

Some of the key features of Freshteam onboarding software include:

  • Automated task management - With Freshteam, HR teams can automate many of the repetitive tasks associated with onboarding. This includes sending automated emails to new hires, setting up reminders for upcoming tasks, and creating alerts when tasks are completed.
  • Collaboration and communication tools - Freshteam includes a variety of collaboration and communication tools that allow HR teams to work together seamlessly. This includes in-app messaging, team calendars, and shared task lists.
  • Onboarding portals - With Freshteam, HR teams can create customized onboarding portals that provide new hires with all the information they need to get started. This includes company policies, benefits information, and training materials.
  • Advanced reporting and analytics - Freshteam provides advanced reporting and analytics features that give HR teams real-time insights into their onboarding process. This includes tracking the time and cost of onboarding and measuring the effectiveness of different onboarding strategies.

Pricing: Freshteam offers a variety of pricing plans designed to meet the needs of businesses of all sizes. The pricing plans are as follows:

  • Sprout: This is a free plan that offers basic features for up to 50 employees.
  • Blossom: $49 per month
  • Garden: $149 per month
  • Estate: $299 per month

G2: 4.5/5 based on over 500 reviews.

5. Talmundo

Talmundo is a revolutionary software designed specifically to transform the employee onboarding experience. One of the software's best features is its ease of implementation. With straightforward programming and customization of employee roadmaps, Talmundo allows you to get up and running quickly.

Talmundo's interactive to-do lists and fun quizzes digitize the onboarding process while retaining the human element, making the experience engaging and enjoyable for new hires. In addition, the software provides valuable feedback and analytics to help you identify sticking points throughout the onboarding cycle, enabling you to resolve any issues quickly.

Overall, Talmundo is a game-changing solution that streamlines and simplifies the onboarding process, making it easy to get new hires up to speed and engaged quickly.

Some of the key features of Talmundo onboarding software include:

  • Customizable onboarding journeys: Talmundo offers fully customizable onboarding journeys, which means HR teams can tailor the onboarding experience to fit the needs of each employee.
  • Automated communication: Talmundo offers automated communication tools, which means HR teams can automate the sending of welcome messages, reminders, and other communications to new hires.
  • Interactive content: Talmundo offers interactive content, such as videos, quizzes, and surveys, which helps to engage new hires and make the onboarding process more interesting and fun.
  • Analytics and reporting: Talmundo provides advanced analytics and reporting features that help HR teams to track the progress of each new hire and identify areas for improvement.
  • Price: Talmundo's pricing depends on the size and specific needs of the organization, and they offer customized pricing plans. They do not provide public pricing information on their website. However, interested organizations can request a quote.

G2: 4.7/5 based on over 70 reviews.

Final word

Onboarding new employees can be complex and time-consuming, but utilizing excellent onboarding tools can streamline and simplify the process. Each of the tools discussed in this article offers a unique set of features designed to improve the onboarding experience for new hires and HR professionals alike.

BambooHR offers comprehensive HR management features, Paylocity offers a user-friendly platform for employee training and onboarding, Greenhouse offers robust recruitment and candidate-tracking features, and Talmundo emphasizes the human element of onboarding with interactive to-do lists and fun quizzes.

Ultimately, the best onboarding tool for a particular organization will depend on its unique needs and requirements. By considering the features, pricing, and user reviews of each tool, HR professionals can make an informed decision and select the onboarding tool that best suits their organization's needs.

For more tips and tricks on making better hiring decisions, visit our website

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Thomas M. A.

A literature-lover by design and qualification, Thomas loves exploring different aspects of software and writing about the same.

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