Talent Sourcing

How To Schedule A Meeting From An Email In Outlook?

Published on May 1st, 2023

Are you a recruiter who spends countless hours scheduling meetings? Do you find yourself getting sidetracked while trying to schedule an appointment through email? Well, have no fear! This tutorial will give you an Outlook hack that will save you precious time and do the scheduling work for you! So, pop open a bag of your favorite chips, and let's get started!

Step 1: Open the Email that has a request for a meeting. It can be any email in your Outlook account. (I promise I won't judge.)

Step 2: Highlight the Date and Time that the request is for. This will highlight it in the email and will give you the option to "Reply with Meeting.

Step 3: Click on "Reply with Meeting." This will open up a new window with all of the information about the meeting request that was just made.

Step 4: Click on "Scheduling Assistant." This will allow you to see the schedules of all invitees who have been included in the email.

Step 5: Choose a Time and Date that works for all invitees. When choosing a time, the Outlook Calendar will show you the free and busy times for all of the participants. You'll be amazed by how easy it is!

Step 6: Click "Send" and your meeting request will be delivered to all of the participants!

Bonus: Use EasySource
EasySource is a robust and user-friendly talent-sourcing tool that seamlessly integrates with Outlook and simplifies email scheduling for recruiters. With just a few simple steps, recruiters can download the EasySource extension, access it from their LinkedIn homepage, use the tool's AI-based filters to search for top candidates, and streamline the outreach automation process to optimize their workflow for sending emails via Outlook, Gmail, LinkedIn InMails or connection requests. 

The beauty of using EasySource lies in its unique features, such as its time-delay scheduling capability, which allows recruiters to send emails at a specific time and date, and its candidate dashboard, which provides a centralized location for tracking candidates and their emails, thereby streamlining the entire talent-sourcing process. With EasySource, recruiters can save valuable time and energy while improving the efficiency and effectiveness of their outreach efforts

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And there you have it! Scheduling a meeting from an email in Outlook can be quick and easy! With this life hack, you'll be able to make appointments in no time and get back to recruiting the best candidates for open positions. Happy scheduling!



Radhika Sarraf

Radhika Sarraf is a content specialist and a woman of many passions who currently works at HireQuotient, a leading recruitment SaaS company. She is a versatile writer with experience in creating compelling articles, blogs, social media posts, and marketing collaterals.

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