Employee resignation policy template

Employee resignation policy template

Published on November 1st, 2023

[Your Company Name]

[Company Address]

[City, State, ZIP Code]



[Employee's Name]

[Employee's Address]

[City, State, ZIP Code]


Dear [Employee's Name],

RE: Resignation from [Company Name]

I am writing to acknowledge receipt of your resignation letter, dated [Date of Resignation Letter]. We regretfully accept your decision to resign from your position as [Employee's Job Title] at [Company Name], effective from [Last Working Day].

We would like to take this opportunity to express our appreciation for your contributions and dedicated service to the company during your tenure. We value your hard work and commitment, and your efforts have been instrumental in [specific accomplishments or projects].

As per our company policies, we kindly request that you fulfill the following obligations and adhere to the resignation process:

Notice Period: Your notice period will be [Number of Weeks/Months] as per your employment contract. This period is intended to facilitate a smooth transition of your responsibilities. During this time, we request that you complete any pending projects, prepare necessary handover documents, and assist in training any relevant team members who will assume your duties.

Exit Interviews: We encourage you to participate in an exit interview with a representative from the Human Resources department. Your feedback and insights will be valuable in improving our work environment and enhancing employee experiences.

Return of Company Property: Before your departure, please ensure the return of all company property, including but not limited to laptops, mobile devices, access cards, keys, and any other assets entrusted to you during your employment. Please coordinate with the IT department to ensure the transfer of any relevant files or information.

Confidentiality and Non-Disclosure: As an employee of [Company Name], you have been privy to confidential information. We kindly remind you of your obligation to maintain confidentiality and refrain from disclosing any proprietary information, trade secrets, or sensitive data both during and after your employment.

Settlement of Dues: Your final paycheck will be processed in accordance with our regular payroll schedule. This will include any outstanding salary, accrued vacation leave, and other applicable benefits owed to you as per the terms of your employment contract.

We appreciate your cooperation in fulfilling these obligations. Should you require any assistance or have questions regarding the resignation process, please feel free to contact the Human Resources department at [HR Contact Details].

Once again, we extend our best wishes to you in your future endeavors. We hope that your journey ahead is filled with success and fulfillment.

Thank you for your contributions to [Company Name].


[Your Name]

[Your Position]

[Company Name]

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Pankaj Deshmukh

Pankaj Deshmukh is a digital marketing professional working with HireQuotient. He strongly believes in the never-ending process of learning and stays updated with the latest trends in order to produce valuable content.

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