What is Human Resource Information System?
Human Resource Information System is a software that is used for carrying out HR processes such as data tracking, self-service for employees, analyzing data for better understanding and training for employee improvement, and managing benefits and compensations.
A Human Resource Information System (HRIS) is a software solution or a technological platform designed to manage and automate various human resources functions within an organization. An HRIS serves as a centralized database that stores, tracks, and manages employee information and HR-related processes.
Here are some key features and functionalities commonly found in an HRIS:
1. Employee Data Management: An HRIS allows organizations to store and manage employee information such as personal details, employment history, contact information, benefits enrollment, performance evaluations, and training records. It provides a secure and easily accessible repository for HR-related data.
2. Payroll and Compensation Management: Many HRIS platforms include payroll management capabilities, allowing organizations to automate payroll processes, calculate employee salaries, track attendance, manage benefits and deductions, and generate payroll reports.
3. Recruitment and Onboarding: HRIS systems often include features for managing the recruitment process, such as job posting, applicant tracking, resume management, and interview scheduling. They can also facilitate the onboarding process by providing digital onboarding forms, orientation materials, and task tracking.
4. Time and Attendance Tracking: HRIS platforms may include time and attendance management functionalities, enabling employees to log their work hours, request time off, and managers to review and approve time-related requests. This data can be integrated with payroll systems for accurate salary calculation.
5. Performance Management: HRIS systems often offer tools for managing the performance evaluation process. They can facilitate goal setting, track progress, schedule performance reviews, and generate performance reports. Some systems also provide 360-degree feedback and performance analytics.
6. Training and Development: HRIS platforms may have features to manage employee training and development initiatives. This can include tracking employee training needs, scheduling and managing training sessions, and monitoring employee progress and certifications.
7. Employee Self-Service: Many HRIS solutions include self-service portals where employees can access and update their personal information, view pay stubs, request time off, enroll in benefits, and access HR policies and documents. This empowers employees and reduces administrative burden on HR staff.
8. Reporting and Analytics: HRIS platforms often provide reporting and analytics capabilities, allowing HR professionals to generate various reports on employee data, HR metrics, turnover rates, diversity, and other relevant HR analytics. These insights can support data-driven decision-making.
Implementing an HRIS can bring several benefits to organizations, including improved efficiency, streamlined processes, reduced administrative tasks, enhanced data accuracy, increased compliance with labor laws, and better access to HR-related information for employees and managers. However, it is important for organizations to choose an HRIS system that aligns with their specific needs, integrates well with existing systems, and provides adequate security measures to protect sensitive employee data.