Renewals Manager Roles and Responsibilities

Published on October 1st, 2023


Customer renewals are the lifeblood of subscription businesses. But negotiating these make-it-or-break-it deals requires special expertise. Enter renewals managers. These revenue heroes structure and execute strategies to maximize customer retention and expansion revenue. What does it take to master this high-stakes role? Let's lift the curtain on the key responsibilities renewals managers juggle behind the scenes. Learn how they research accounts, strategize pricing, and guide negotiations to secure profitable renewals. Discover what it takes to either prevent churn or upsell customers once contracts expire. Gain insights into this under-the-radar role critical to recurring revenue.

Roles of a Renewals Manager

1. Client Segmentation

  • Analyzing client portfolios to segment them based on various factors such as industry, size, and usage patterns.
  • Tailoring renewal strategies and communication based on the unique needs and characteristics of each client segment.

2. Lifecycle Management

  • Managing the entire customer lifecycle, from onboarding to renewal, and ensuring a seamless experience at every touchpoint.
  • Collaborating with onboarding and customer success teams to identify opportunities for improvement in the overall customer journey.

3. Proactive Communication

  • Instituting a proactive communication strategy to engage clients well in advance of their contract expiration.
  • Conducting regular check-ins to understand evolving business needs and to position renewals as a strategic partnership rather than a transactional event.

4. Data-driven Decision Making

  • Harnessing the power of data analytics to make informed decisions.
  • Utilizing key performance indicators (KPIs) and metrics to measure the success of renewal strategies and to adapt approaches based on data-driven insights.

5. Cross-sell and Up-sell Campaigns

  • Collaborating with the marketing team to design cross-sell and up-sell campaigns targeted at existing clients.
  • Identifying opportunities within the client base for additional products or services that align with their business objectives.

6. Renewal Training

  • Providing training to sales and customer success teams on the nuances of the renewal process.
  • Ensuring that teams are equipped to identify upsell opportunities and to address client concerns that may impact renewals.

Responsibilities of a Renewals Manager

1. Contract Negotiation Mastery

  • Developing expertise in contract negotiation, including understanding legal terms and conditions.
  • Collaborating with legal teams to ensure contracts are fair, legally sound, and align with the company’s policies.

2. Customer Health Monitoring

  • Implementing systems to monitor and assess the health of customer accounts.
  • Identifying leading indicators of customer satisfaction or dissatisfaction and taking proactive measures to address concerns.

3. Renewal Forecasting Precision

  • Enhancing renewal forecasting accuracy through advanced statistical modeling and trend analysis.
  • Providing timely and accurate renewal forecasts to inform budgeting and resource allocation decisions.

4. Feedback Loop Integration

  • Establishing a structured feedback loop between the Renewals Manager and other departments.
  • Integrating customer feedback into product development and improvement processes to enhance overall customer satisfaction.

5. Crisis Management

  • Developing contingency plans for unexpected challenges that may impact client renewals.
  • Leading crisis management efforts to address issues swiftly and maintain client confidence during challenging periods.

6. Market Research and Competitive Analysis

  • Conducting ongoing market research to stay abreast of industry trends, competitive landscape, and potential disruptors.
  • Using market insights to refine renewal strategies and maintain a competitive edge.


Renewals managers play a pivotal role in securing the recurring revenue that businesses rely on. By taking on a diverse range of strategic and operational responsibilities, they ensure customer relationships remain profitable over the long-term.

From forecasting and negotiating to upselling accounts, renewals managers must master both analytical and interpersonal skills. They combine CRM proficiency, financial acumen, and communications abilities to retain and expand upon existing customer spend.

The renewals management function continues to grow in importance as subscription models expand across industries. Companies that invest in dedicated renewals expertise and systems will have a leg up on the competition when contracts are on the line.

With the ability to impact recurring revenue and lifetime customer value, renewals managers deliver an invaluable service. They turn customer retention into a science that sustains long-term business success.

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Radhika Sarraf

Radhika Sarraf is a content specialist and a woman of many passions who currently works at HireQuotient, a leading recruitment SaaS company. She is a versatile writer with experience in creating compelling articles, blogs, social media posts, and marketing collaterals.

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