Talent Sourcing

How To Schedule An Email To Send Later In Outlook?

Published on May 8th, 2023

Nowadays, email is an essential tool for recruiters to connect with potential clients and candidates, manage their daily activities, and stay updated with their inboxes. However, time management is essential, and sometimes you need to send an email but don't want it to hit the recipient's inbox right away. That's where the feature to schedule an email to send later comes in handy! In this blog post, we will share some tips and tricks on how to schedule an email to send later in Outlook. So, let's get started!

How to schedule an email in Outlook?

To schedule an email in Outlook, open a new message by clicking the 'New Email' button. Once you've drafted your message, click on the 'Options' tab in the toolbar, and select 'Delay Delivery.' A dialog box will appear, and you can select the date and time when you want the email to go out. Once you're done, click 'Close.' That's it; you've scheduled an email to send later!

How to edit or cancel a scheduled email?

If you want to edit or cancel a scheduled email, go to your 'Outbox' folder, find the email you scheduled, and double-click to open it. Then, click on the 'Options' tab and select 'Delay Delivery.' Here you can edit the scheduled date and time or uncheck the 'Do not deliver before' box if you want to cancel the email. Finally, click 'Close,' and you're good to go!

How to automate scheduling emails in Outlook?

If you find yourself frequently scheduling emails to send later, you can automate this process in Outlook by creating a 'Delay Delivery' rule. To do this, go to the 'File' tab, select 'Manage Rules & Alerts,' and click 'New Rule.' Choose 'Apply rule on messages I send' and select 'Delay Delivery' as the action. Set your preferences and save the rule. From now on, all new emails that match the rule criteria will be scheduled to send at the specified time.

Tips and Tricks for effective use of scheduling emails in Outlook:

  • Pay attention to time zones when scheduling emails for recipients in different parts of the world.
  • Use scheduling emails to follow up on important conversations or agreements and ensure you're sending messages at the right time.
  • Don't overuse scheduling emails, or you may come across as impersonal or disorganized.
  • Remember to consider the recipient's schedule and communication preferences when scheduling emails to send later.

Bonus Tip - Utilize EasySource

Discover the game-changing talent-sourcing tool, EasySource! With EasySource, you can automate the entire candidate-sourcing process and bring your recruitment game to the next level. Plus, it's as easy as pie to schedule an Outlook email with EasySource. From downloading the Chrome extension and optimizing your workflow to automating candidate outreach and setting time delays for sending those perfect messages, EasySource has got you covered.

But what really sets EasySource apart is its integration with ChatGPT! You can now hyper-personalize messages for candidates across multiple platforms and make meaningful connections like never before. So why wait? Install now and see how EasySource can revolutionize your recruitment process!

Key Takeaways

Now that you know how to schedule an email to send later in Outlook, you can make more efficient use of your time as a recruiter. Whether you're following up on a critical conversation, sending out an email at a more convenient time, or just organizing your inbox better, scheduling emails can be a valuable tool. Just remember to use it wisely and aim to make a positive impression on your recipients. Happy scheduling!



Radhika Sarraf

Radhika Sarraf is a content specialist and a woman of many passions who currently works at HireQuotient, a leading recruitment SaaS company. She is a versatile writer with experience in creating compelling articles, blogs, social media posts, and marketing collaterals.

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