Talent Sourcing

How To Schedule An Email In Outlook To Send Later To Marketing Candidates?

Published on May 8th, 2023

Recruitment has always been a hectic and time-consuming process, but with the advent of technology, the time has been cut significantly short. From applicant tracking systems to email, recruiters now manage their work faster and more efficiently. However, there are times when the ability to send an email now may not be necessary, such as when sending introductory emails to candidates or following up after an interview.

In such cases, scheduling an email to send later can come in handy. In this blog post, we'll explore the ins and outs of scheduling an email in Outlook, so you can save time and focus on what really matters: finding and hiring the best talent.

Step 1: Compose your email

To schedule an email, the first step is to compose your email as you would usually. In the message tab, click “Options” and select “Delay Delivery”.

Step 2: Set delivery options

In the “Delay Delivery” dialog box, you will be able to set the exact time and date you want your email to be sent. You will also have the option to request a read receipt or to specify that the email shall not be sent before a particular date and time.

Step 3: Save and schedule

Once you have set your delivery options, click “Close” and schedule your email by clicking “Send”. The email will be saved in your Drafts folder until the specified time and date, upon which it will be sent automatically.

Step 4: Editing or canceling a scheduled email

If you need to make edits or cancel a scheduled email, open the email from the “Scheduled” folder in your Outlook. Click on the delay delivery option and make the necessary changes or click “Cancel Send” altogether.

Step 5: Follow-up and review

After your email has been sent, you may want to schedule a follow-up email to check-in with your candidate or to keep them updated on any latest developments. Scheduled emails can also help you stay organized with your communication with candidates and reduce the risk of sending any unintentional emails.

EasySource to go!

EasySource is a top-of-the-line talent-sourcing tool that provides direct integration with Outlook, making it extremely simple for recruiters to schedule emails for marketing candidates. With just a few easy steps, you can download the extension, navigate to your LinkedIn homepage, and use their AI-based filters to search for candidates. You can then streamline your outreach process and optimize your workflow by automating candidate emails to be sent via Outlook, Gmail, LinkedIn InMails, or connection requests with a time delay.

The primary advantage of using EasySource is that you gain access to a candidate dashboard that enables you to track your candidates and their email communications, making the entire sourcing process more efficient and organized. By utilizing EasySource's powerful features, recruiters can streamline their talent-sourcing efforts and spend more time engaging with top candidates.


Scheduling an email in Outlook can be a lifesaver for recruiters who have a high volume of emails to manage, especially during hiring season or in the midst of a busy workload. It is a simple and effective way to send professional communications at specific times in order to align with the often fast-paced and dynamic world of recruiting. So the next time you need to send a batch of introductory emails, follow-up messages, or schedule interviews, remember that scheduling an email in Outlook can make a real difference in saving you time and increasing your productivity.



Radhika Sarraf

Radhika Sarraf is a content specialist and a woman of many passions who currently works at HireQuotient, a leading recruitment SaaS company. She is a versatile writer with experience in creating compelling articles, blogs, social media posts, and marketing collaterals.

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