Talent Sourcing

How To Schedule An Email In Outlook Online?

Published on May 4th, 2023

As a recruiter, sending timely and relevant emails is key to building relationships with candidates and clients. However, managing a never-ending stream of emails can be overwhelming, and we all have those days where we forget to hit “send.” That's where scheduling emails in advance can come to the rescue. In this blog post, we'll cover how to schedule an email in Outlook Online, making it easier to manage your email communications and reduce the stress of staying on top of your inbox.

Step 1: Draft your Email

Create your message as you would for any other email. Outlook Online gives you all the tools you need to format your text, add images, and create hyperlinks. Keep in mind that you need to compose the email first before scheduling it,

Step 2: Click on the “More Options” arrow

Located in the toolbar above your message draft, click on the downward arrow next to “Send.” This will open a dropdown menu that includes the “Delay Delivery” option.

Step 3: Select “Delay Delivery”

Click on “Delay Delivery” and a new window will open allowing you to schedule delivery for your email.

Step 4: Choose the Date and Time of Delivery

In the open window, select the date and time you want your email to send. Ensure that the time is set in the right time zone as necessary.

Step 5: Click Send

Once you've set the date and time, click the “Send” button. Your email is now scheduled, and you can have peace of mind knowing that the right message will be delivered at the perfect time.

Pro Tip: Use EasySource

EasySource is a robust talent-sourcing tool that provides a seamless integration with Outlook, making scheduling emails a hassle-free experience for recruiters. With just a few simple steps, you can download the extension, launch it on your LinkedIn homepage, use their AI-based filters to search for candidates, optimize your workflow, and send emails to candidates via Outlook, Gmail, LinkedIn InMails, or connection requests with a time delay.

The key benefit of using EasySource is the candidate dashboard, which enables you to track your candidates and their emails, streamlining the entire talent-sourcing process. By using EasySource, recruiters can save valuable time and focus on building meaningful relationships with their candidates, while still benefiting from Outlook's powerful email scheduling features.


In today's fast-paced work environment, it's important to maximize your productivity and stay ahead of the game. Scheduling an email in Outlook Online can save you time, streamline your communications, and help you stay organized. By following these simple steps, you'll quickly be able to schedule your messages with confidence and reduce the stress of managing an overwhelming inbox. With this tool, you'll be able to build stronger relationships with your candidates and clients, while also having more time to focus on the important work that drives your business success.



Radhika Sarraf

Radhika Sarraf is a content specialist and a woman of many passions who currently works at HireQuotient, a leading recruitment SaaS company. She is a versatile writer with experience in creating compelling articles, blogs, social media posts, and marketing collaterals.

Scroll Image

Hire the best without stress

Ask us how

Never Miss The Updates

We cover all recruitment, talent analytics, L&D, DEI, pre-employment, candidate screening, and hiring tools. Join our force & subscribe now!

Like/ dislike something or want to co-author an article? Drop us a note!

Stay On Top Of Everything In HR