Recruitment CRM

Boost Your Recruitment Game: A Comprehensive Review of the Best Recruitment CRM Software

Published on March 7th, 2023


Recruiting top talent is a critical task for businesses looking to thrive in today's competitive job market. That's why Recruitment Customer Relationship Management (CRM) software has become an indispensable tool for recruiters, staffing agencies, and hiring managers. Recruitment CRM software streamlines the recruitment process, making it easier to manage candidate sourcing, tracking, and communication.

Recruitment CRM software has revolutionized the recruitment process by providing a powerful tool that streamlines candidate sourcing, tracking, and communication. With its centralized database and automated features, businesses can easily identify and hire the best talent available. The software acts as a centralized database that stores all candidate information, such as resumes, contact details, and interview notes. This feature allows recruiters to quickly identify qualified candidates and fill open positions faster, eliminating the need to sift through piles of resumes manually.

Recruitment CRM software also automates communication with candidates, keeping them engaged throughout the hiring process. The use of AI personalizes candidate communication and provides insights into their experience, helping recruiters identify areas for improvement.

Benefits of Using CRM Software for Your Business

Recruitment software provides numerous advantages to recruiters and hiring managers. Below are the key benefits:

  • Streamlined hiring process: Recruitment CRM streamlines the hiring process by automating repetitive tasks such as resume screening and scheduling interviews. This saves recruiters time and allows them to focus on more strategic tasks.
  • Improved candidate experience: Recruitment CRM offers features such as automated email and messaging systems that keep candidates informed and engaged throughout the hiring process. This improves the overall candidate experience and increases the likelihood of attracting top talent.
  • Better candidate sourcing: Recruitment CRM offers a centralized database of candidate information, making it easier to identify and source qualified candidates for open positions.
  • Increased efficiency and productivity: Recruitment CRM eliminates manual processes and reduces the time and effort required to manage the hiring process. This increases efficiency and productivity for recruiting teams.
  • Data-driven decision-making: Recruitment CRM offers analytics and reporting tools that provide valuable insights into the hiring process. This data can be used to make informed hiring decisions and improve the overall recruitment strategy.
  • Cost-effective: Recruitment CRM can save companies money by reducing the time and resources required to manage the hiring process. This is especially important for small and medium-sized businesses with limited budgets.

The Must-Have Features of Modern CRM Software

The essential features you require for your recruiting software will depend on your specific business needs. However, here is a recommended list of features to help you maximize the benefits of your recruitment software.

  • Automation & Customization

Recruiting tasks, such as sourcing, nurturing, engaging, and interviewing candidates, can accumulate and become overwhelming, resulting in a time-consuming hiring process. However, utilizing recruiting software can assist recruiters in managing these laborious tasks with ease through automation and customization.

  • Seamless Integrations

Any recruiting software must have third-party integrations and API capabilities. By integrating with social media platforms, job boards, and email, the recruitment process becomes more efficient and easier to manage. Without such integrations, the recruitment system can become fragmented, leading to complications in the hiring process.

  • Mobile Accessibility

It is essential to have mobile accessibility in your recruiting software to attract candidates who prefer using mobile devices for job applications. As mobile technology has become more ubiquitous, people are increasingly looking for mobile-friendly tools. With remote work gaining in popularity, having mobile-friendly recruiting software is crucial for teams that want to expand their candidate pool beyond geographical limitations.

  • Automated Communication

To ensure a positive experience for candidates and clients, timely communication is essential for recruiters. A disorganized communication process can lead to mistakes and negative impressions. To prevent this, recruiters should consider using recruiting software that automates communication tasks. The best recruiting software can automatically send repetitive messages, such as interview reminders and selection or rejection notifications.

  • Easy Candidate Sourcing

Finding suitable candidates is a critical yet arduous and time-consuming task. However, recruiting software with a candidate sourcing feature can help build a strong talent pipeline and quickly locate the best candidates for difficult-to-fill positions. The candidate sourcing feature employs an automatic scanning system that sifts through data and presents you with the most appropriate resumes, allowing you to connect with suitable candidates in seconds.

86% of recruiters say that using recruitment software has helped them hire faster.

  • Automated Interview Scheduling

If you're finding it difficult to manage your candidate interviews, using recruiting software with automated interview scheduling is a solution. With this feature, you can avoid issues such as overlapping interviews, double booking, and incorrect data entry. The feature also enables you to set up reminders and notifications for both your hiring team and candidates, ensuring everyone stays informed and organized.

  • Resume Parsing

Manual screening of resumes is time-consuming and inefficient, especially when dealing with a large pool of applicants. To simplify the process, recruiting software offers a built-in resume parser that can quickly scan through hundreds of resumes with just a click. This feature automatically highlights the most qualified candidates and removes unqualified resumes, making it easier for recruiters to move on to the next stage of the hiring process.

  • Data Compliance

Recruiters handle confidential information, which makes it essential to have highly secure and stable recruiting software. It's easy to get swept up in the excitement of the many available features on the market, but without stability and security, the recruiting software's credibility will suffer. Therefore, before making a final decision, make sure that the recruiting software you choose meets all the necessary security standards.

Boost Your Recruitment Game: A Comprehensive Review of the Best Recruitment CRM Software

Locating a highly qualified candidate can be comparable to finding a needle in a haystack, and in addition to that, the ideal candidate may not be actively seeking employment. This is where candidate relationship management (CRM) software for recruitment can be useful. Here is a brief review.

1. Trakstar

Trakstar is a candidate relationship management software designed for recruitment purposes. It enables companies to access a wide range of potential candidates and facilitates communication throughout the hiring process. By using Trakstar, human resource teams can efficiently identify and evaluate the most promising candidates, streamline their recruiting processes, and ultimately make better-informed hiring decisions. Best for end-to-end employee lifecycle management.

2. Manatal

Manatal's recruitment CRM and ATS software simplify the recruitment process through various features, such as job portal integrations, easy-to-manage talent pipelines, and AI-generated candidate recommendations. With their Chrome extension for LinkedIn, users can easily extract public information and add it to candidate profiles. Furthermore, the software enables users to organize all candidate applications into kanban-style boards for each position and advance candidates to the next stage using their drag-and-drop pipeline feature. It is an Advanced recruiting CRM with the ability to organize and analyze recruiting efforts for multiple clients.

3. Workable

When it comes to recruiting, the process can be time-consuming and overwhelming. That's where Workable comes in. It's a comprehensive recruitment CRM software that provides a complete solution for hiring managers and recruiters.

The platform has a user-friendly interface that is easy to navigate, making it easy for recruiters and hiring managers to use. Even if you're not tech-savvy, you'll find that the intuitive design ensures that you can quickly master the platform.

4. Tracker

Tracker's ATS and CRM software is a comprehensive solution that offers an array of useful features to help hiring teams streamline their processes and enhance efficiency, especially when managing large volumes of candidates. Their CRM tool includes time-saving functions such as customizable templates for emails, letters, and texts, personalized bulk email capabilities for sending up to 20,000 emails simultaneously, and workflow automation tools that can automate common tasks, such as follow-ups and task assignments based on status changes. Additionally, the software provides dedicated extensions for LinkedIn, Outlook, and Gmail, which can improve productivity and facilitate smoother communication with candidates.

5. PCRecruiter

PCRecruiter is a CRM software designed to aid recruitment professionals in sourcing, tracking, and managing candidates during the hiring process. The software facilitates the development of relationships with potential candidates, identifies the most suitable talent for open positions, and streamlines communication and collaboration among team members. Furthermore, the software automatically publishes job openings on widely used job boards such as LinkedIn. It is the best recruiting CRM software with detailed candidate profiles and recruitment analytics.

6. Recruiterflow

Recruiterflow is a recruitment CRM and applicant-tracking software specifically designed for ambitious recruiting and staffing companies. What sets Recruiterflow apart from other similar products is its user-friendly interface, simplicity, and powerful recruiting automation capabilities. With Recruiterflow, users can effortlessly manage their candidate and client pipelines using visually engaging drag-and-drop kanban style boards. The software also allows users to publish job postings on multiple job boards such as Indeed and LinkedIn. It is the best end-to-end operating system for recruiting and staffing agencies with helpful, time-saving automation.

7. Zoho Recruit

Zoho Recruit offers a candidate relationship management tool that assists recruitment agency teams in developing significant pools of candidates through frequent touchpoints and nurturing campaigns. The software provides a variety of candidate sourcing capabilities, including social sourcing from platforms like LinkedIn and Facebook, employee referrals from current staff, a dedicated career site and vendor portal that is directly linked to the CRM, and Source Boosters, which expand job postings to other popular sites to help with marketing vacant positions. It is a structured CRM system with advanced recruitment automation tools to ensure quality candidates have a positive experience.

8. Act!

Act! are a marketing automation and CRM platform created by Swiftpage for small to medium-sized businesses, available in both on-premise and cloud-based versions. The software offers a centralized repository for managing information related to clients, leads, opportunities, and potential employees. I t allows users to store client and prospect interactions, activities, contact information, and account histories. The software also includes marketing and sales automation features to improve customer engagement, retention, and sales, which helps to drive continuous business growth. Act! is best for its offline and mobile access.

9. SmartRecruiters

SmartRecruiters is a versatile and contemporary recruitment platform that offers end-to-end recruitment solutions for teams of any size, including large enterprise organizations. The SmartCRM software is their recruitment CRM tool that equips recruitment teams with the necessary features to improve their employer brand, generate a pool of active and passive candidates, and maintain their interest through branded rule-based drip campaigns. The software also provides a feature to discover qualified candidates within the organization. It is a full-suite recruiting software including a CRM, recruitment marketing tools, and special features for recruiting events.

10. Cornerstone OnDemand

Cornerstone's HCM platform encompasses various modules that support human resources management, such as recruiting, onboarding, learning and development, performance management, engagement, and core HR data management. Their CRM module specifically helps manage the entire candidate experience, both external and internal, by identifying existing employees who are ready for promotion in their careers. With the help of their AI-generated career site, current employees can compare their competencies with the required skills in the job description, which assists them in staying focused on their career development. It is a well-known HCM software with tools for external and internal candidate management, including upward mobility and succession planning.


The recruiting industry is expanding rapidly and becoming more complex. As companies grow, they accumulate more data that needs to be organized and analyzed. To avoid getting overwhelmed and wasting time searching for information, recruiting companies can benefit from using a CRM system to efficiently manage employee hours and data. Get in touch with our team of experts to know more about the best CRM software for your business. It only takes a minute to submit your requirements and we will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from our team.



Thomas M. A.

A literature-lover by design and qualification, Thomas loves exploring different aspects of software and writing about the same.

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