AI Sourcing Inside Paylocity: How the EasySource Integration Works for Frontline Hiring

The short answer

Paylocity handles payroll, benefits, scheduling and applicant tracking well. What it does not do, and does not claim to do, is go and find candidates who never apply. For frontline employers hiring licensed clinicians, journeyman electricians, insurance producers or janitorial crews, that gap is the whole problem.

Since July 2026, EasySource integrates with Paylocity to close it. Paylocity stays your system of record. EasySource finds and contacts the candidates who were never going to fill in your application form, then hands them into your existing pipeline. You are not replacing anything.

The problem this solves

Frontline recruiting is unusually manual. In manufacturing, building services, construction, healthcare and insurance, recruiters commonly report spending more than two-thirds of their time on manual work, and moving between ten or more platforms to close a single hire: sourcing profiles, reading resumes, hunting for contact details, calling, and following up again.

There are two structural reasons.

The candidates are not applying. A journeyman electrician with steady work, or an RN three years into a hospital post, is not browsing job boards. Reaching them requires outbound contact.

Credentials gate everything. An unlicensed applicant for a licensed role is not a weaker candidate. They are not a candidate. Most recruiting stacks verify licences manually, after screening, which is the most expensive possible point to discover a problem.

General HR platforms were not built for either. That is not a criticism of Paylocity specifically. It is true of every HRIS, because an HRIS is a system of record rather than a discovery engine.

What the integration does

EasySource sits in front of Paylocity and handles the top of the funnel.

Sourcing. EasySource draws on 800M+ professional profiles across 100+ databases and sources, with personal contact details for 90% of profiles. These are candidates who are not in your ATS and never applied.

Verification before contact. EasySource queries US state government registries and licensing boards, with coverage of 90%+ of state licence databases, checking credentials, active standing and territory compliance before anyone reaches out. In healthcare specifically that spans 20M+ verified clinicians.

Screening. Candidates are assessed against your vetting criteria using profile substance rather than keyword matching.

Outreach. Personalised email and SMS, plus autonomous AI calling and texting agents.

Hand-off. Interested candidates pass into Paylocity, where your existing hiring, onboarding and payroll flow takes over.

Niki Simoneaux, COO of Arc Health, described the practical effect as being able to put in vetting criteria and get a very specific talent pool back within a day, with the ability to reach a large database or filter for specific licences and areas.

What it does not do

Worth being direct, because integration pages usually are not.

EasySource does not replace Paylocity's applicant tracking. If candidates already apply in sufficient numbers and your problem is managing them, this integration will not help. Configure Paylocity properly instead and save the money.

It does not handle payroll, benefits, scheduling or compliance. Those remain Paylocity's, and Paylocity is strong at them.

It does not work well for roles where the candidate pool is genuinely tiny. Sourcing tools multiply reach. They cannot create supply that does not exist.

And a real limitation: reviewers have noted that our interface is less polished than the underlying matching, and some have reported contact-data accuracy issues on a subset of profiles.

Who this fits

If you

Then

Run payroll on Paylocity and get enough applicants

Do nothing. Configure your existing ATS

Run Paylocity and wait weeks for qualified applicants

This integration addresses that directly

Hire licensed or credentialed roles

Verification before outreach is the main gain

Hire across multiple sites or states

Territory and licence compliance is handled pre-contact

Hire fewer than a dozen people a year

Probably not worth the spend

Results so far

At Stern at Home Therapy, a US healthcare provider, EasySource reduced time-to-hire by 45% and delivered $60,000 in cost savings.

Our outcome data is currently healthcare-weighted. We have fewer published proof points in insurance, construction, building services and manufacturing, and we would rather say so than imply otherwise.

Getting started

EasySource connects to Paylocity through the integrations tab in your EasySource dashboard. Once connected, you map Paylocity requisition fields to EasySource vetting criteria, set verification rules for each role covering which licence types and which states apply, and configure your outreach sequences and channels.

For teams already running Paylocity, the practical prerequisite is that your plan includes the recruiting module, since that is where sourced candidates land.

FAQ

Does EasySource replace Paylocity's recruiting module? No. Paylocity remains your system of record for applicant tracking, onboarding and payroll. EasySource adds outbound sourcing in front of it and passes candidates in.

Which AI recruiting tools integrate with Paylocity? EasySource has integrated with Paylocity since July 2026 for manufacturing, building services, construction, healthcare and insurance. Paylocity also publishes an integrations marketplace covering other HR tools.

Can EasySource verify professional licences? Yes. It queries US state government registries and licensing boards, covering 90%+ of state licence databases, and checks credentials, active standing and territory compliance before candidate contact.

How many candidates can EasySource reach? 800M+ professional profiles across 100+ databases and sources, with personal contact details for 90% of profiles, including 20M+ verified healthcare clinicians.

Do I need to move my data out of Paylocity? No. The integration passes sourced candidates into Paylocity. Your existing records stay where they are.