Data Entry Job Description

Data Entry Job Description

Published on May 4th, 2024


Data Entry Specialists are responsible for inputting a high volume of data from multiple sources into a database, ensuring that all necessary data is entered and maintained. In addition, Data Entry Specialists must verify and edit data as needed. Aside from the primary duty of data entry, many data entry clerks also perform other general office tasks like scanning documents and answering phones.

If you are looking to fill your Data Entry position, to hire the most qualified applicants for your business, check out the data entry manager job description sample to help you create your own.

Data Entry Job Description

Location: Fulltime remote role

Overview: We're currently seeking diligent professionals to join our team as Remote Data Entry Specialists. The successful candidate will be in charge of entering all our data into different computer databases, managing and maintaining effective record-keeping, and organizing files to collect information for future use. 

Key Roles & Responsibilities:

  • Insert customer and account data by inputting text-based and numerical information from source documents within time limits.
  • Compile, verify accuracy, and sort information according to priorities to prepare source data for computer entry.
  • Review data for deficiencies or errors, correct any incompatibilities if possible, and check the output.
  • Research and obtain further information for incomplete documents.
  • Apply data program techniques and procedures.
  • Generate reports, store completed work in designated locations, and perform backup operations.
  • Scan documents and print files, when needed.
  • Keep information confidential respond to queries for information and access relevant files.
  • Comply with data integrity and security policies.
  • Ensure proper use of office equipment and address any malfunctions.


Required qualifications: 

  • Strong work ethic with the ability to work well both independently and within the context of a larger team-oriented environment.
  • PC keyboarding and internet experience are needed.
  • Proven data entry work experience, as a Data Entry Operator or Office Clerk.
  • Experience with MS Office and data programs.
  • Experience using office equipment, like fax machines and scanners.
  • Excellent knowledge of correct spelling, grammar, and punctuation.
  • Attention to detail, confidentiality, and organization skills, with an ability to stay focused on assigned tasks.

Preferred qualifications:

  • Strong attention to detail and accuracy.
  • High school diploma or equivalent; additional certifications in data entry or related fields are a plus.
  • An exceptional level of attention to detail and accuracy.
  • Ability to work effectively both independently and as part of a team.
  • Excellent organizational and time management capabilities.

Salary Range: $28/hr - $35/hr depending on experience.


  • Flexible remote work schedule.
  • Competitive compensation package.
  • Opportunities for career growth and advancement.
  • Supportive and collaborative work environment.

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Also Read: 

Business Development Executive Job Description 

Business Development Representative: Job Description  

Frequently Asked Questions

What does a data entry specialist do?

The data entry clerk stores and updates the customer database in the spreadsheets. Their main tasks include transferring the data from paper format to digital format.

What are the key duties and responsibilities of Data Entry specialists?

The responsibilities of a Data Entry Specialist include:

  1. Transferring data from paper formats into computer files, entering it at various points as the process is underway, and updating it.
  2. Compare the data to the source to verify it.
  3. Preserve data by creating a backup.

What are the skills required for a Data Entry specialist?

A competent Data Entry Specialist must be accurate, precise, and have a quick typing speed. They ought to be able to concentrate on their work without being sidetracked. They should also have extensive experience using spreadsheet applications.

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As a technical content writer and social media strategist, Soujanya develops and manages strategies at HireQuotient. With strong technical background and years of experience in content management, she looks for opportunities to flourish in the digital space. Soujanya is also a dance fanatic and believes in spreading light!

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